Continuous monitoring
Ongoing checking of a worker’s status so a clearance can be reassessed if new information arises; built into NDIS screening and many WWCCs.
Continuous monitoring means a clearance is not just a one-off check at a point in time. The issuing authority keeps watching for new information, such as fresh police records or regulatory action, and can reassess or revoke the clearance if something relevant comes up. This is a core feature of the NDIS Worker Screening Check and is built into many state Working With Children Checks.
For care workers, this is why a clearance can change status even between renewal dates. You do not need to do anything extra, but you should keep your details current with the issuing body so any updates reach the right record.
For providers, continuous monitoring at the source does not remove your own obligations. You still need to know the current status of every worker and act when a clearance is suspended or cancelled. The challenge is that a status can flip quietly, so providers benefit from a single view of current status. Koora reads that view live at the moment a report runs, and how current each line is depends on the credential. The three government ban registers are re-screened against every Career Passport holder each night. A Working With Children Check is verified against the public state lookup (VIC, QLD, WA, TAS and the NT) at the point it is collected and then tracked to its expiry date, so what Koora shows is the status as at the day it was checked. A suspension part-way through a clearance reaches you through the scheme notifying you as the linked employer, or through your own portal re-check. NSW and SA checks and the ACT WWVP registration are reviewed from the uploaded document. Continuous monitoring of other credentials is something Koora is working towards. Learn more in our worker screening guide.
This is general information, not compliance advice. Always confirm requirements with the relevant regulator, and remember that providers keep the legal responsibility to sight credentials and decide who can work.
We work hard to keep everything accurate, and our compliance engine keeps up with the rules as they change. Even so, we might get a detail slightly wrong or miss something. No one's perfect. If you think something here needs updating, email us at resources@koora.care. We would genuinely rather know, because we all do better when we help each other get it right.