Australia’s first bureau for the care workforce.
Portable Career Passports, role requirements and compliance updates connected to your workforce systems. Workers carry their record between jobs, and your team can see the evidence behind each check.
Before the offer.
Every day after.
Meet the worker. Know where they stand.
Request their Career Passport from your ATS through the workforce API. They choose to share it, and you see the requirements and evidence before making your offer.
A changed record reaches the right people.
Ban registers are screened nightly and expiries tracked. A status change appears on your dashboard and can reach your connected roster through webhooks.
Your tracking ends. Their career carries on.
End your organisation’s access and leave feedback. The worker keeps their Career Passport to share with their next workplace.
Follow the complete worker journey
Your ATS requests the candidate's Career Passport.
A candidate hits the shortlist and your ATS asks Koora for passport access through the workforce API. No chasing, no side channel.
You see every check before you make the offer.
See the supplied credentials against the role, sector and state requirements. The worker decides to share it; you decide with the full picture.
Start with the record already in place.
The collecting that makes onboarding drag is already done: every check arrived with their Career Passport. Webhooks carry the verdict into your HR and rostering systems, so the first shift starts sorted.
Every night the whole book is re-screened.
Ban registers screened across your workforce overnight, every credential tracked to its expiry, and the worker nudged before you ever chase.
An expired credential flips the verdict.
The worker turns Non-compliant on your dashboard, and webhooks send the status change to your connected rostering and HR systems.
You leave feedback and end access.
Feedback travels on their Career Passport, access is revoked in one call, and a webhook updates your connected systems.
Connecting withyour HR system
Check compliance before the offer. Keep your roster informed.
Explore integrationsCheck before
the offer.
Worker leaves.
Tracking ends.
Status changes.
Your roster responds.
Compliance alerts.
Straight to your team.
Cover your whole workforce, however you hire them
Casuals, contractors, labour hire and subcontracted staff count too: the screening obligation follows the work, not the employment arrangement.
Workers arrive checked
Bring your existing workers in
One current record for your care workforce
Start for free and see how Koora keeps your workforce compliance current, with the evidence behind every verdict.
Know what was checked. And how.
The engine tests the requirements. Each credential shows its own assurance level, who checked it and when.
Explore the engine and assurance levels
Meet Koora's compliance engine.
Aged Care, Disability, and Childcare don't share a rulebook, and neither do the roles inside them. The engine maps every requirement, then evaluates each worker against the roles you've tracked.
Over 70 distinct requirement combinations. In one engine.
Role by role, state by state, profession by profession. When regulators change the rules, the engine moves with them, and every Career Passport is re-evaluated.
One engine across the Aged Care Act 2024, the NDIS Practice Standards, and the National Quality Framework.
Knowing the rules is half the job.
Every credential carries the highest of these four levels it has reached, and the record always says which.
Engine-checked
The engine has tested the record against what the worker's role, sector and state require. Every record gets this from the moment it lands, on every plan.
Manually reviewed
A person has confirmed the document is the right type, in date, and matches the worker. Koora makes that review easy for your own team, and Crew does it for you as a managed service.
Verified against a register
Confirmed against an authoritative register. Identity and work rights are verified through Koora. Your team can also record supported register checks, such as AHPRA and WWCC, with the checker named.
Verified and continuously monitored
Verified by Koora, and we keep checking. Every worker is re-screened against the three ban registers each night, with changes flagged after screening and match review.
The work behind every worker.
Work your team does today, per worker, per renewal, per year. It happens before the worker reaches your dashboard and it keeps running after.
Identity and Australian work rights verified
Identity checked against the Australian Government's Document Verification Service, work rights against VEVO, when a worker claims their record. Koora pays for that on every worker.
Documents reviewed by a person
Reviewing documents in Koora is built to be easy for your team. Or hand the queue to Crew and trained reviewers work every upload and renewal for you. Either way the legal duty stays with you.
Straight to the register
AHPRA, the public Working with Children Check lookups in five states and territories, the Document Verification Service. Where a register exists, we go to it.
Re-checked every night after that
Ban registers re-screened overnight. Expiries tracked. Every renewal re-checked against the role's requirements. Every rule change re-evaluates the workers it touches.
How Koora supports governance, risk and compliance
Built the way assurance
frameworks think.
Workforce compliance is one slice of your GRC picture. Koora covers it in the shape of the capability model: learn, align, perform, review.
The rules, watched.
Built around the Aged Care Act 2024, the NDIS Practice Standards and the National Quality Framework, and updated as they move.
Requirements, mapped to your roles.
Over 70 requirement combinations, role by role and state by state. Every worker is evaluated against the roles you track.
Controls that run.
Proactive: workers checked before day one.
Detective: ban registers screened nightly, expiries tracked.
Responsive: gaps named, renewals nudged.
Evidence on demand.
A dated, signed report of what the record said on any date, under the rule version that produced it.
The platform, plus the add-ons.
Know who needs a follow-up.
Ask who’s due to renew, where the gaps are and what to follow up. Kooka works from the workforce records your team can access.
Try Kooka with your team
Who has first aid or CPR expiring in the next 30 days?
Two workers to follow up:
Maria GomezFirst aid · Expiring within 30 days
Sione TuilagiCPR · Expiring within 30 days
Ask them to upload their renewed certificates. Check each worker’s record for the exact expiry date.
Illustrative conversation using example workforce records.
Try Koora on your own service.
Find your service and try Koora with your first five workers free. Or start with the workforce export you already have.
See the steps for bringing your workforce across
Move your workforce
onto Koora in hours, not months.
AI reads your file only to match columns and job titles. It sees column headings and a few sample values, runs in Australia, keeps nothing, and is not trained on your data.
Onboard and upload your workforce.
Pick the option that fits how you hire and how big your team is. Three paths, same destination.
Invite one by one
Add workers individually from your dashboard. Good when you're just getting started or as you hire.
Bulk upload with the help of AI
Upload the workforce export you already have, whatever the columns are called. AI matches them, and your job titles, onto Koora in seconds. Best for moving an existing team across in one go.
Connect your HR system
Sync workers from the HR system you already run, through the Koora API and webhooks. Best for 50+ workers, and we'll help you set it up. While the sync is being connected, upload your HR export and AI matches it in, so nothing waits.
The import is the audit.
Attach the credential files you already hold, and AI suggests which document belongs to which worker as you go. Then run the audit: a sense check of your whole workforce, with every gap named worker by worker before one invitation goes out. Identity, work rights and the declarations a worker signs stay with the worker at claim, so this is a records check; each compliance verdict follows once they claim. Workers whose records come across complete are half price for year one.
Workers come across as the work needs them.
An existing worker with complete records has nothing to do: claiming their Career Passport is optional until a new document is needed, and then they're asked, so it lands straight in Koora. New workers claim from the start, because the Career Passport is where your workforce manages its compliance.
Compliant on your dashboard, and current between audits.
As each worker's checks come back, you see them turn Compliant on your dashboard, scored against the roles you track. The ban registers keep being re-screened every night, and every credential is tracked to its expiry, so the record stays current.
Compliance guides for providers.
Ready to simplify compliance for your care team?
See the value before you commit. No credit card required, no time limit, no obligation.
