Every check your workforce needs, in one current record.
Koora is the bureau for Australia's care workforce, which means the record is not only yours. The checking is done once and stays with the worker rather than being repeated by each employer, so someone arriving from another provider already has a current record.
Koora is purpose built for care providers
Cover your whole workforce, however you hire them
Your HR system knows who is on payroll. Compliance runs wider than payroll: casuals, contractors, labour hire and subcontracted staff count too, because the screening obligation follows the work, not the employment arrangement. However you engage someone, they sit in the same record here, arriving already checked or going through Koora after you take them on.
Workers arrive pre-cleared
Hire someone who already holds a Career Passport and their credentials are already verified or reviewed. No re-collecting documents, no onboarding from an empty form. Their compliance record carries across, and it keeps updating after they start.
Bring your existing workers in
Already have your team? Send any worker to Koora. They create a Career Passport, their credentials are verified at source where a register exists and reviewed where one does not, and you get continuous monitoring. Use Koora as your checking layer, however you recruit.
One current record for your care workforce
Start for free and see how Koora keeps your workforce compliance current and your regulatory obligations covered.
Meet Koora's compliance engine.
Aged Care, Disability, and Childcare don't share a rulebook, and neither do the roles inside them. The engine maps every requirement, then evaluates each worker against the roles you've tracked.
Over 70 distinct requirement combinations. In one engine.
Role by role, state by state, profession by profession. When regulators change the rules, the engine moves with them, and every Career Passport is re-evaluated.
One engine across the Aged Care Act 2024, the NDIS Practice Standards, and the National Quality Framework.
Knowing the rules is half the job.
The engine also assesses every credential at one of three assurance levels, so you can see at a glance how strong each check is.
Manually reviewed
A qualified reviewer has eyeballed the document and confirmed it's the right type, in date, and matches the worker.
Verified at source
The credential has been confirmed directly with the authoritative register: DVS, AHPRA, state WWCC portals, or ban registers.
Verified and continuously monitored
Verified at source, and we keep checking. If the credential lapses, is revoked, or the worker appears on a ban register, you find out the same day.
The work behind every worker.
Work your team does today, per worker, per renewal, per year. It happens before the worker reaches your dashboard and it keeps running after.
Identity and Australian work rights verified
Both checked against the Australian Government's Document Verification Service before a worker builds a Career Passport. Koora pays for that on every worker who signs up.
Every document read by a person
A trained Koora reviewer checks the type, the dates, the state and the name. An upload never turns a requirement green on its own.
Straight to the register
AHPRA, the state Working with Children Check portals, the Document Verification Service. Where a register exists, we go to it.
Re-checked every night after that
Ban registers re-screened overnight. Expiries tracked. Every renewal read again. Every rule change re-evaluates the workers it touches.
What changes when
you use Koora
Real-time credential status
Every worker's credential status in one dashboard, updated as checks complete and documents are renewed. API and webhooks today, with direct integrations built on demand.
Automated expiry alerts
We notify your workers at 90, 60, and 30 days before any credential expires, so they renew on time. If they don't act, you'll know before it becomes your problem.
Ban screening across sectors
Automated screening against the Aged Care, NDIS and Victorian Disability Worker Commission banning registers, monitored continuously so a new banning order surfaces between checks. The childcare worker register is not public, so that one stays with your AP/NS (Authorised Person or Nominated Supervisor).
Audit-ready always
Generate compliance reports in seconds. Satisfy auditors in minutes, not days.
Workplace feedback that travels
Workers write feedback on the workplaces they have worked in, and workplaces write feedback on them. It stays on the worker's Career Passport, so when someone already holding one joins you, you can read where they have worked and what those workplaces said.
Onboarding that starts ahead
When you hire someone already on Koora, their Career Passport comes with them: credentials verified or reviewed, recommendation history building from previous workplaces. Less re-collecting documents, quicker onboarding.
A dated record, not just today's view
Look back at the compliance status Koora asserted for your workforce on any past date, and export a dated, signed report. It shows the credential types and rule version behind each verdict, so you can evidence where things stood, not only where they stand now.
Koora works with the tools you already use
Workforce API in
Sync workers from your HR system into Koora and trigger compliance from hire events.
Webhook out
Send real-time compliance and credential events out to your own systems.
Workday
Deputy
Slack
Humanforce
Greenhouse
Tanda
Make
SAP SuccessFactors
Employment Hero
Bullhorn
Rippling
Zapier
Skedulo
HiBob
Microsoft Teams
BambooHR
Workable
JobAdder
PageUp
LiveHire
Scout Talent
LeverWorkdayDeputySlackHumanforceGreenhouseTandaMakeSAP SuccessFactorsEmployment HeroBullhornRipplingZapierSkeduloHiBobMicrosoft TeamsBambooHRWorkableJobAdderPageUpLiveHireScout TalentLeverWorkdayDeputySlackHumanforceGreenhouseTandaMakeSAP SuccessFactorsEmployment HeroBullhornRipplingZapierSkeduloHiBobMicrosoft TeamsBambooHRWorkableJobAdderPageUpLiveHireScout TalentLeverNever Google a compliance question again.
Kooka is trained on the Acts, standards, and current guidance that govern Australian care: NDIS, Aged Care, WWCC, the lot. Ask a question, get a grounded answer. And as the sector evolves and rules change, Kooka stays current, so you're never working from last year's playbook.
Hi there!
I'm Kooka, your compliance partner.
How can I help you today?
Move your workforce
onto Koora in days, not months.
Invite your workforce.
Pick the option that fits how you hire and how big your team is. Three paths, same destination.
Invite one by one
Add workers individually from your dashboard. Good when you're just getting started or as you hire.
Bulk upload via CSV
Paste worker emails or upload a CSV with names and roles. Best for moving an existing team across in one go.
Connect your HR system
Sync workers from the HR system you already run, through the Koora API and webhooks. Best for 50+ workers, and we'll help you set it up.
Career Passport onboarding, tailored to each role.
Workers are invited via email, sign up, create an account, and onboard in 10 to 15 minutes. They only upload what's required for the roles they've selected. Nothing more, nothing less.
Compliant on your dashboard, and current between audits.
As each worker's checks come back, you see them turn Compliant on your dashboard, scored against the roles you track. Ban registers and Working with Children Checks keep being re-checked, and every credential is tracked to its expiry, so the record stays current.
Compliance guides for providers.
Ready to simplify compliance for your care team?
See the value before you commit. No credit card required, no time limit, no obligation.
