Place workers, not paperwork.
Koora is free for recruitment and staffing agencies. Live compliance across your whole book, and a Career Passport that travels with every placement, with the worker's consent.
Two ways agencies do this today. Both leave your clients reconciling.
Your team chases expiry dates in a spreadsheet, or you've built your own tracking system. Both come with the same problem: your clients don't work inside your system, so they check everything again. Every placement, every panel, every audit. Their HR team keeps two lists, yours and theirs, and someone reconciles a spreadsheet export before every worker register upload.
Koora is a compliance layer the whole industry works on: you monitor your book once, your clients see the same live picture, and the double-handling stops.
Your workforce, cleared once. Placed anywhere.
Bring your book
Invite your workers or bulk-import them. Each worker approves, brings the credentials they already hold, and gets a Career Passport. No one redoes their compliance.
Koora reviews and monitors
Trained staff review every credential, verify against source registers where they can, and monitor your whole book in real time: expiries, ban registers, status changes.
Place with consent
Place a worker with a client. The worker approves each placement, then the client sees the same live picture you do, in their own Koora account.
Meet Koora's compliance engine.
Your book might span aged care, disability and childcare, and none of them share a rulebook. The engine maps every requirement, then evaluates each worker against the roles you place them in.
Over 70 distinct requirement combinations. In one engine.
Role by role, state by state, profession by profession. When regulators change the rules, the engine moves with them, and every Career Passport on your book is re-evaluated.
One engine across the Aged Care Act 2024, the NDIS Practice Standards, and the National Quality Framework.
Knowing the rules is half the job.
The engine also assesses every credential at one of three assurance levels, so you can see at a glance how strong each check is.
Manually reviewed
A qualified reviewer has eyeballed the document and confirmed it's the right type, in date, and matches the worker.
Verified at source
The credential has been confirmed directly with the authoritative register: DVS, AHPRA, state WWCC portals, or ban registers.
Verified and continuously monitored
Verified at source, and we keep checking. If the credential lapses, is revoked, or the worker appears on a ban register, you find out the same day.
Move your book
onto Koora in days, not months.
Invite your workforce.
Pick the option that fits how you hire and how big your team is. Three paths, same destination.
Invite one by one
Add workers individually from your dashboard. Good when you're just getting started or as you hire.
Bulk upload via CSV
Paste worker emails or upload a CSV with names and roles. Best for moving an existing team across in one go.
Connect your HR system
Sync workers from the HR system you already run, through the Koora API and webhooks. Best for 50+ workers, and we'll help you set it up.
Career Passport onboarding, tailored to each role.
Workers are invited via email, sign up, create an account, and onboard in 10 to 15 minutes. They only upload what's required for the roles they've selected. Nothing more, nothing less.
Compliant on your dashboard, and current between audits.
As each worker's checks come back, you see them turn Compliant on your dashboard, scored against the roles you track. Ban registers and Working with Children Checks keep being re-checked, and every credential is tracked to its expiry, so the record stays current.
Free for agencies. No trial, no expiry.
Your clients pay for passport access like any provider on Koora. Charging you too would be charging twice for the same worker, so we don't. Your whole workforce, monitored at no cost to your agency: no per-worker fees, no subscription, no card.
Make a compliance claim your clients can check themselves.
Run your workforce compliance on Koora and say so: on your website, in tenders, in your email signature. When a client wants to check, they take passport access and see the same live picture you do. That's what sets you apart from every other agency on the panel.
Koora partner agencyWorkforce compliance monitored on Koora. Partner agencies get the badge for their website, tenders and email signatures.
Your book stays yours. The passport stays the worker's.
No directory of your workers
Nobody can browse your book on Koora. A provider only ever sees one worker's passport after that worker approves a specific request, and your client list isn't visible to anyone.
Workers approve every placement
The passport is the worker's. They approve each placement before a client sees anything, and they can revoke access at any time. Consent is per placement, not a checkbox at signup.
The duty stays where it belongs
Koora pre-clears the credentials. Your client keeps their legal obligations for the placement, and you keep yours as the employer. Nobody's responsibilities are framed away.
Keep it. Koora can run behind it.
Your system stops at your own team, so every client rebuilds the same worker's file from scratch. Push your workers in, get live compliance status back, and your clients see the same picture in the place they already work. We build integrations per partner as shared clients come on board, so talk to us about yours.
Common questions
Why is Koora free for agencies?▾
Your clients pay for passport access to a worker, the same as any provider on Koora. Charging your agency too would be charging twice for the same worker, so we don't. There's no per-worker fee, no subscription and no card on file for agencies.
What do our clients pay?▾
Standard Koora pricing, from pay-as-you-go to annual plans, with their first worker free. When you place a worker with a client, the client takes passport access under their own plan. See the pricing page for the current rates.
Will our workers have to redo their compliance?▾
No. Workers bring the credentials they already hold. Koora reviews them once, verifies against source registers where it can, and the same Career Passport is reused for every client. Nobody runs two near-identical compliance processes.
Can providers see our whole workforce?▾
No. There is no directory or roster view on Koora. A provider sees one worker's passport only after that worker approves a specific request, and your client list is never visible to anyone.
Who owns the worker's data?▾
The worker. The Career Passport is theirs and travels with them. They approve every placement before a client sees anything, and they can revoke a provider's access at any time.
We built our own compliance system. Why would we use Koora?▾
Keep it. Your clients don't work inside your system, so they check everything again. Koora can run behind your platform: push your workers in, get live status back, and your clients see the same picture in the place they already work. We build integrations per partner as shared clients come on board.
What if a client contacts our worker directly?▾
Passport access on Koora sits between the worker and the provider, and the worker approves it either way. Your labour-hire relationship with your client is yours, off Koora. Koora is the credential layer underneath it, and we don't get between you and your clients.
Does Koora replace our recruitment or rostering software?▾
No. Koora is the compliance and credential layer: recruitment, rostering and payroll stay wherever they are today. And we'll work with you to connect Koora to the systems you already run, so workers come across from the tools you hire and roster with, and live compliance status flows back the other way. Koora shouldn't feel like one more system to manage; your team keeps working where they already work, and the checking happens underneath.
Speak to us about your agency
Agency accounts are set up by our team. Tell us about your book and we'll be in touch. It costs your agency nothing.