Place workers, not paperwork.
Koora is free for recruitment and staffing agencies. Live compliance across your whole book, and a Career Passport that travels with every placement, with the worker's consent.
Two ways agencies do this today. Both leave your clients reconciling.
Their HR team keeps two lists, yours and theirs, and someone reconciles a spreadsheet export before every worker register upload.
Koora is a compliance layer built for the whole industry to work on: your book is checked once, your clients see the same current picture, and the double-handling stops.
Your workforce, cleared once. Placed anywhere.
Bring your book
Invite your workers or bulk-import them. Each worker approves, brings the credentials they already hold, and gets a Career Passport. No one redoes their compliance.
Koora checks and keeps it current
The engine checks every credential against each role's requirements, verified by Koora where a register exists. Ban registers are continuously monitored, expiries tracked. Add Crew and our reviewers read the documents too.
Place with consent
Place a worker with a client. The worker approves each placement, then the client sees the same live picture you do, in their own Koora account.
Meet Koora's compliance engine.
Your book might span Aged Care, Disability and Childcare, and none of them share a rulebook. The engine maps every requirement, then evaluates each worker against the roles you place them in.
Over 70 distinct requirement combinations. In one engine.
Role by role, state by state, profession by profession. When regulators change the rules, the engine moves with them, and every Career Passport on your book is re-evaluated.
One engine across the Aged Care Act 2024, the NDIS Practice Standards, and the National Quality Framework.
Knowing the rules is half the job.
Every credential carries the highest of these four levels it has reached, and the record always says which.
Engine-checked
The engine has tested the record against what the worker's role, sector and state require. Every record gets this from the moment it lands, on every plan.
Manually reviewed
A person has confirmed the document is the right type, in date, and matches the worker. Koora makes that review easy for your own team, and Crew does it for you as a managed service.
Verified against a register
Confirmed against an authoritative register. Identity and work rights are verified through Koora. Your team can also record supported register checks, such as AHPRA and WWCC, with the checker named.
Verified and continuously monitored
Verified by Koora, and we keep checking. Every worker is re-screened against the three ban registers each night, with changes flagged after screening and match review.
Move your book
onto Koora in hours, not months.
AI reads your file only to match columns and job titles. It sees column headings and a few sample values, runs in Australia, keeps nothing, and is not trained on your data.
Onboard and upload your workforce.
Pick the option that fits how you hire and how big your team is. Three paths, same destination.
Invite one by one
Add workers individually from your dashboard. Good when you're just getting started or as you hire.
Bulk upload with the help of AI
Upload the workforce export you already have, whatever the columns are called. AI matches them, and your job titles, onto Koora in seconds. Best for moving an existing team across in one go.
Connect your HR system
Sync workers from the HR system you already run, through the Koora API and webhooks. Best for 50+ workers, and we'll help you set it up. While the sync is being connected, upload your HR export and AI matches it in, so nothing waits.
The import is the audit.
Attach the credential files you already hold, and AI suggests which document belongs to which worker as you go. Then run the audit: a sense check of your whole workforce, with every gap named worker by worker before one invitation goes out. Identity, work rights and the declarations a worker signs stay with the worker at claim, so this is a records check; each compliance verdict follows once they claim.
Workers come across as the work needs them.
An existing worker with complete records has nothing to do: claiming their Career Passport is optional until a new document is needed, and then they're asked, so it lands straight in Koora. New workers claim from the start, because the Career Passport is where your workforce manages its compliance.
Compliant on your dashboard, and current between audits.
As each worker's checks come back, you see them turn Compliant on your dashboard, scored against the roles you track. The ban registers keep being re-screened every night, and every credential is tracked to its expiry, so the record stays current.
Free for agencies. No trial, no expiry.
Your clients pay for passport access like any provider. Charging you too would be charging twice for the same worker, so we don't. Add-ons are priced as for any provider: Crew review and police checks are charged as you use them.
Make a compliance claim your clients can check themselves.
Run your workforce compliance on Koora and say so: on your website, in tenders, in your email signature. When a client wants to check, they take passport access and see the same live picture you do.
Koora partner agencyWorkforce compliance tracked on Koora. Partner agencies get the badge for their website, tenders and email signatures.
Your book stays yours. The passport stays the worker's.
No directory of your workers
Nobody can browse your book. A provider sees one worker's passport only after that worker approves a specific request.
Workers approve every placement
The passport is the worker's. They approve each placement before a client sees anything, and can revoke access at any time.
The duty stays where it belongs
Koora checks each credential against the role. Your client keeps their legal obligations for the placement, and you keep yours as the employer.
Keep it. Koora can run behind it.
Push your workers in, get live compliance status back, and your clients see the same picture in the place they already work.
The fine print, plainly.
Why is Koora free for agencies?
What do our clients pay?
Will our workers have to redo their compliance?
Can providers see our whole workforce?
Who owns the worker's data?
We built our own compliance system. Why would we use Koora?
What if a client contacts our worker directly?
Does Koora replace our recruitment or rostering software?
Speak to us about your agency
Agency accounts are set up by our team. Tell us about your book and we'll be in touch. It costs your agency nothing.